Office Relocation Tips to Use for your Move
1. Select Organized Authority
One person should be designated as the primary office relocation coordinator for your organization. He/She should be organized, in a position of authority, and be able to make tough decisions on the fly.
It’s often useful to have this team consist of at least one member from each department, such as IT, human resources, and marketing, to make sure everyone can communicate at ease.
2. Smoothen the Process
The planning process of an office relocation is painstaking and time-consuming. It may be tough to dedicate the necessary resources to mapping out the move, especially if it’s not going to happen until a much later date.
However, it’s important to get your team on board with the move. Taking it seriously and planning as far ahead as possible is the best way to ensure a seamless transition.
3. Create a Timeline
One of the most important parts of an office relocation plan is a timeline that includes important dates, such as when your office lease ends and the date by which you’d have like to have moved into your new office.
Make sure there is an ample period of time allotted for your IT infrastructure, including communications systems, workstations, and wireless networks, to be set up and tested.
Understand that the timeline should be flexible, as well. Errors in planning and technical difficulties are sometimes inevitable and can extend the timeline.
4. Take an Inventory
Conduct an inventory of all the possibly disposable items in your current office to figure out what can be exterminated or replaced. An office relocation is a great time to dispose of any old, unneeded files and outdated devices.
5. Develop a Budget
Just like your office relocation timeline, your budget should be reasonably flexible and take into consideration. Issues may arise that call for additional services to be hired or new equipment to be purchased.
6. Notify All Your Business Associates & Vendors
Don’t forget about notifying business associates and vendors about your new relocation to avoid goof in business.
7. Plan for Extra Modifications
After operating in your new location for a period, it may become clear that additional modifications are needed. Don’t say, “Well this setup worked in our last office, so it should work here.” Be ready to make changes, such as to the layout of your office and introducing new technology and new setup.
8. Plan for the IT Aspect of your Relocation
No list of office relocation tips is complete without a hearty mention of information technology. It’s easy to forget minute things, such as transferring your phone number to the new location or making sure you have a strategy in place for structured cabling which leading IT Companies In Dubai can support you.
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