Custom Room Design
Displays, cameras and audio selected around your room layout, seating capacity and meeting needs.
Meeting Room Solutions Dubai, UAE · Since 2013
All-Inclusive Customized Meeting Room Solutions for Businesses
From compact huddle spaces to complete boardrooms, we survey, install, and support every meeting room technology layer in businesses across UAE.
13+ Years
Deploying AV in UAE
One Touch
Instant Meeting Join
Any Room Size
From Huddle to Boardroom
Fully Certified
Teams, Zoom & Webex Hardware
Trusted by
Overview
Collaborate Without Friction: Meeting Room Solutions in Dubai
GS IT delivers complete meeting room conference systems across Dubai, UAE, covering huddle spaces to executive boardrooms.
Built Around Your IT Environment
Room technology that fits your conferencing platforms, network and security requirements.
Consistent Meeting Experiences
Familiar controls for joining calls and sharing content make different rooms easier for your teams to use.
Active Participation and Sharing
Beamforming mics, AI auto-framing, and easy content sharing drive active in-room and remote participation.
Designed for Long-Term Value
Equipment selected with compatibility, maintenance and future upgrades in mind to protect your investment.
Clear Ownership and Support
One accountable partner for design, installation, configuration, commissioning and ongoing support.
Room Configurations
Solutions Sized for Every Meeting Environment
GS IT designs smart meeting room solutions based on room size, headcount and how the space is used, from a daily stand-up to a board presentation.
Huddle room, 2–4 people
A focused space
for quick conversations.
Turn a compact room into a ready-to-use space for quick catch-ups, interviews and focused hybrid calls.
Ideal for
Daily stand-ups, interviews, quick client calls
Make room for people
Keep the table clear and equipment compact.
Include remote colleagues
Frame seats close to the screen and capture quiet voices.
Start without a setup routine
Give occasional users a simple way to connect.
How this room is used
Small groups. Focused conversations.
A compact space for two to four people to catch up, speak privately or bring a remote colleague into the discussion.
Scenario 01
Quick team catch-ups
A few colleagues step away from their desks to share progress, resolve a blocker and agree on the next action.
What the room should support
A shared screen for updates and a simple way to bring a remote teammate into the conversation.
Scenario 02
Interviews & one-to-one meetings
An interviewer and hiring manager meet a remote candidate, or a manager holds a focused check-in with a colleague.
What the room should support
Close-range camera framing and clear speech so the conversation feels personal.
Scenario 03
Short client & partner calls
Two or three team members join a customer call to clarify a requirement or answer a question together.
What the room should support
A compact camera and audio setup that includes everyone, with laptop sharing when needed.
One room can support several of these activities. We plan the equipment around the way your team actually uses the space.
Small meeting room, 5–8 people
Everyday meetings,
with everyone involved.
A room for five to eight people to share updates, meet customers and work through ideas together.
Ideal for
Team meetings, project reviews, client discussions
Hear the whole table
Make voices clear at both the near and far seats.
Welcome guests easily
Support the way staff and visiting presenters connect.
Keep the room simple
Make calls, presentations and sharing easy to control.
How this room is used
Teams, clients and ideas. Around one table.
Scenario 01
Daily team meetings
The team gathers around the table to review priorities, share project updates and agree on next steps, with remote colleagues joining the call.
What the room should support
Camera and microphone coverage for the full table, with straightforward joining and screen sharing.
Scenario 02
Client & partner discussions
Sales, account and delivery teams walk a customer through a proposal or demonstration, whether the guest is in the room or online.
What the room should support
Readable presentations, clear two-way conversation and a tested connection for visiting presenters.
Scenario 03
Brainstorming & project reviews
A small project team shares designs, compares ideas and works through feedback on the same screen.
What the room should support
Easy content sharing, with an interactive display and saved whiteboard notes when annotation is part of the work.
One room can support several of these activities. We plan the equipment around the way your team actually uses the space.
Medium conference room, 9–12 people
Bring teams, locations
and ideas together.
A room for nine to twelve people to review work across departments, present to stakeholders and run collaborative sessions.
Ideal for
Department meetings, hybrid workshops, presentations
Reach every seat
Plan microphone coverage for a longer table.
Keep faces and content visible
Balance camera framing with presentation sightlines.
Make handovers easy
Let different presenters share without interrupting the meeting.
How this room is used
Longer tables. Wider conversations.
Scenario 01
Department & cross-office meetings
A department meets colleagues from another office to review performance, coordinate work and make decisions together.
What the room should support
Clear voices along the longer table and camera views that include the far seats.
Scenario 02
Customer presentations & reviews
Several stakeholders review a proposal, project milestone or demonstration while remote customers ask questions and contribute feedback.
What the room should support
Content visible from every seat, clear presenter audio and a simple way to switch between presenters.
Scenario 03
Workshops & design discussions
People from different teams map a process, review requirements or develop a plan together, including colleagues joining remotely.
What the room should support
Shared content and optional digital whiteboarding, with separate views of participants and working material where useful.
One room can support several of these activities. We plan the equipment around the way your team actually uses the space.
Large room / boardroom, 13–20 people
A space for decisions that
shape the business.
A boardroom for thirteen to twenty people, built for leadership discussions, formal reviews and meetings across locations.
Ideal for
Board meetings, leadership reviews, executive presentations
Give every voice equal presence
Cover long tables and quieter speakers consistently.
Make remote attendance natural
Plan camera views for the table, speaker and presentation.
Keep the controls familiar
Coordinate a complex room through a simple interface.
How this room is used
Big decisions. Every voice heard.
Scenario 01
Board & leadership meetings
Directors and senior leaders review results, discuss strategy and make decisions, with some attendees joining from another location.
What the room should support
Consistent voice coverage across the long table, useful camera views and simple meeting controls.
Scenario 02
Strategic client & partner meetings
Senior teams host customers or partners for proposals, negotiations and detailed business reviews involving multiple presenters.
What the room should support
Clear presentation sightlines and a tested guest connection to the room's displays, cameras and audio.
Scenario 03
Cross-office business reviews
Regional teams present updates to leadership, compare performance and discuss priorities with colleagues across several offices.
What the room should support
A clear view of both people and presentations, with camera coverage planned for speakers around the room.
One room can support several of these activities. We plan the equipment around the way your team actually uses the space.
Training / custom, 21+ or flexible layout
One space.
Different ways to gather.
For audiences of twenty-one or more, or rooms with changing layouts, start with how the space will be used.
Ideal for
Town halls & presentations, large-scale training sessions
Reach the back of the room
Keep speech clear and content readable for the full audience.
Connect presenters and participants
Support questions as well as the presentation.
Adapt when the room changes
Plan for training, events or divided-room use.
How this room is used
Large audiences. Changing layouts.
Scenario 01
Training & instructor-led sessions
An instructor delivers a workshop while attendees follow demonstrations, ask questions and join from other locations when required.
What the room should support
Readable content to the back of the room, presenter coverage and microphones for participant questions.
Scenario 02
Town halls & company presentations
Leadership addresses a large audience, shares company updates and takes questions from employees in the room and online.
What the room should support
Distributed sound, screens with suitable sightlines and camera views for the presenter and audience.
Scenario 03
Combined & divided-room sessions
Two groups meet separately in partitioned rooms, then the space opens up for a larger joint session.
What the room should support
Separate AV zones and agreed control presets, tested for each combined and divided configuration.
One room can support several of these activities. We plan the equipment around the way your team actually uses the space.
What We Offer
Meeting Room Solutions & Services We Provide
Each service is available as a standalone engagement or as part of a fully integrated meeting room setup. GS IT handles supply, installation, configuration, and ongoing support of smart conference room solutions from a single point of contact.
Video Conferencing Systems
Teams, Zoom, and Webex-certified hardware with PTZ cameras and integrated audio.
Interactive Display Solutions
Touch-enabled panels for live annotation, collaboration, and wireless content sharing.
Meeting Room Schedulers
Door panels synced with Microsoft 365 or Google Workspace showing live availability.
Wireless Presentation Systems
Cable-free screen sharing from any device, no app needed, on a segmented network.
Retractable Monitor Systems
Flush-fitted pop-up monitors for individual table viewing without cable clutter.
Projectors & Large-Format Displays
Short-throw and standard projection with motorized screens for training rooms.
Professional Audio Systems
Ceiling and table mic arrays with acoustic DSP tuned to room geometry and seating.
Meeting Room Automation Solutions
Centralized touch interfaces managing displays, audio, video, lighting, and climate.
AUTHORIZED PARTNERS
Hardware Backed by Direct Manufacturer Partnerships
We choose equipment for the room, not the other way round. We’re an authorized dealer for Crestron, QSC and Yealink.
Video & room systems
Audio & DSP
Displays
Control Systems
AV certifications held by our engineers
Room Walkthrough
Step-by-Step: The Modern Meeting Room Experience
Experience a modern meeting room setup and see how technology works at every stage.
01 Outside the door: Availability before entry
A scheduling panel shows live availability while corridor screens run from the same media platform.
Sensors register arrival and bring lighting, temperature, and blinds to the state the room holds.
Controls and connections sit within reach of the chair, and nobody leaves a seat to start a session.
Presentation content and remote faces stay legible for the person sitting in the last chair.
Beamforming mics and ceiling speakers deliver clear audio; smart cameras frame all members.
Room hardware joins the meeting platform and content moves to screen without a cable hunt.
Processing and transport equipment stays out of sight while holding the whole room together.
Capabilities & Outcomes
What a Connected Meeting Room Delivers
Eliminate tech delays and room friction. GS IT's conference room installations ensure every meeting starts fast and runs smoothly.
One-Touch Meeting Join
Join Teams, Zoom, Webex or Google Meet from the room controller, without plugging in a laptop.
Meetings start on schedule, not five minutes late.
Calendar-Synced Scheduling
Door panels sync with Microsoft 365 or Google Workspace, and occupancy sensors release no-show bookings.
No double bookings, and real data on how rooms are used.
Hybrid-Ready Audio & Cameras
Beamforming microphones, echo cancellation and camera framing tuned to the room and its seating.
Remote attendees hear and see everyone in the room.
Wireless Sharing & BYOD
Share a screen without cables or apps, or run the call from your own laptop on the room's camera and mics.
Presenters switch in seconds, with no cable hunt.
Interactive Displays
Annotate on the panel and save the session notes before the meeting ends.
Workshop output is captured, not photographed off a whiteboard.
Centralized Control & Management
One touch panel runs displays, cameras, audio, lighting and climate, with rooms managed remotely.
Fewer support calls and one familiar interface in every room.
Certified for the platforms your teams already use
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Microsoft Teams
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Zoom
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Webex Meetings
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Google Meet
Common Meeting Room Problems & Our Solutions
Why Meeting Rooms Let Teams Down
Booking conflicts, slow starts and unclear audio can interrupt a meeting even when the equipment is working. We look at the whole room, find the actual cause and fix it.
The Problem
Double bookings
No booking panel at the door, or a panel that isn’t linked to the room calendar, leaves teams unsure who has booked the space.
Our solution
We connect a room booking panel to your Microsoft 365 or Google Workspace calendar, so people can check availability at the door and bookings stay in sync.
The Problem
Slow meeting starts
Calls wait while someone finds a cable, signs in or works out which remote to use.
Our solution
One-touch join starts scheduled Teams, Zoom or Webex calls from the table, and a tested wired or wireless connection lets laptops and guests share content straight away.
The Problem
Echo on calls
The room’s microphones pick up its own speakers, hard surfaces bounce sound around, or two laptops join the call with their audio on.
Our solution
We plan microphone and speaker placement, tune echo cancellation, check whether the room needs acoustic treatment, and show users how to avoid duplicate audio connections.
The Problem
Remote attendees can’t hear everyone
A video bar’s microphones may not reach the far end of a larger table, leaving quieter voices out of the conversation.
Our solution
We plan microphone coverage around the room and seating layout, add table or ceiling microphones where needed, and test speech pickup from every seat.
Client outcomes
How Reliability Looks in Practice
From the initial site visit to final commissioning, GS IT delivered a flawless audiovisual setup on schedule. Our IB Diploma Drama & Theatre facility at Raha International School is now fully equipped with state-of-the-art lighting and sound infrastructure.
GSIT has been excellent in supporting our company. The supporting engineers, have been very responsive, professional, and helpful. Their dedication and timely support have made a real positive impact on our operations. We truly appreciate their efforts and highly recommend their services.
GS-IT has proven to be an invaluable partner, far beyond the role of a mere vendor. They proactively address potential issues before they escalate, and swiftly manage any arising problems with remarkable efficiency. Special recognition goes to onsite support and the entire support engineering team for their outstanding responsiveness and meticulous attention to detail. Their unwavering dedication ensures smooth operations and exceptional service. Highly recommended.
Why GS IT
What We’re Actually Good At
Deploying a meeting room device in Dubai demands aligned network infrastructure, in-house programming, and reliable post-go-live care. GS IT unifies all three aspects through a single point of contact.
Control Programming, Done In-House
In-house programmers build custom code for one-touch starts, lighting presets, and blind controls. Centralized management operates across all your sites.
Audio That is Tuned, Not Just Installed
Technicians evaluate room acoustics during initial surveys to calibrate microphones and DSP settings. Precise audio tuning removes echo and keeps speech clear.
Room Kits Ready to Deploy
Pre-configured Microsoft Teams and Zoom Rooms kits arrive ready for deployment. Account details, touch controllers, and calendar links match your specific room setup.
AV & the Network, One Company
GS AV, GS IT, and GS IT Security unify AV, networking, cybersecurity, and ELV under one roof. You get end-to-end integrated technology coverage from a single group.
Rooms That Can’t Go Down
We engineer critical command-and-control rooms where failure is never an option. Your boardroom receives that exact high-availability discipline and oversight.
Support That Stays After Go-Live
Technical care extends far past initial launch through planned maintenance visits, round-the-clock remote diagnosis, and assigned on-site specialist options.
Deployment Procedure
How We Build Your Meeting Room Setup in Dubai
At GS IT, we follow a structured process to deliver the right meeting room solution designed around your collaboration requirements.
01
Initial Consultation & Site Review
We assess your meeting room needs and review the site requirements.
02
Custom Design & Quote
Our engineers draft a precise layout matching your exact budget parameters.
03
Product Demo
Test core hardware features through an interactive product demonstration.
04
Product Selection & Procurement
We source the right meeting room equipment through authorized channels.
05
Professional Installation & Integration
Our team mounts AV equipment and connects cabling into your local network.
AV Installation06
Programming & Tuning
AV engineers configure DSP settings and program custom touch interfaces.
AV programming07
Testing & Commissioning
Every room is tested on real calls, from every seat, before we sign it off.
08
Training & Handover
We guide your team through system training and deliver full documentation.
At Handover
What you receive
CAD drawings & AV schematics
How every room is built and wired
Equipment specifications
Every device, model and location
Tested system
Racks and rooms tested before you use them
User manuals
For the people who use and manage the rooms
Staff & admin training
For the people who use and manage the rooms
AV AMC contract
Get 24/7 remote help desk access and SLA-backed onsite support with AMC.
Support After Go-Live
Your Rooms, Next Month and Next Year
GS IT's post-deployment services protect room technology beyond initial setup, providing technical reliability for daily collaboration.
24/7 Remote Support
Remote diagnostics and fixes, available around the clock.
On-Site Maintenance
Engineers on site across the UAE when a room needs hands-on work.
Managed AV Contract
An AV maintenance contract with scheduled preventive visits.
Dedicated AV Technician
One technician who knows your rooms, assigned to your account.
Firmware & Platform Updates
Room systems kept current with Teams, Zoom and device releases.
Refresher Training
For new staff, new rooms or new features.
FAQs
Common Questions on Meeting Room Technology Solutions
Yes. GS IT produces a tiered hardware specification, one bill of materials per room category, so each space gets equipment scaled to its size while the control interface looks and behaves the same in every room. With our meeting room solutions in Dubai, users are trained on one system, not five.
It matters considerably. MTR-certified conference room equipment unlocks one-touch calendar join, device management through the Teams Admin Center, and consistent call behavior. Uncertified meeting room systems often work initially but introduce inconsistencies over time that support teams cannot resolve remotely.
A video bar is an integrated unit combining camera, speaker, and microphone in one device, well-suited to rooms up to approximately eight seats. Larger rooms require separate PTZ cameras and dedicated ceiling or tabletop microphone arrays to achieve adequate coverage for all participants in the space.
Our engineers survey the room before any work starts and plan cabling routes that minimize disruption to existing finishes and adjacent spaces. Our technicians handle structured cabling, conduit, and any wall or ceiling penetrations and complete the conference room installation on the agreed schedule.
Yes. Scheduler panels from the brands we supply are compatible with Google Workspace, Microsoft 365, and Exchange on premises. Configuration is handled during commissioning and once set up, the panel requires no ongoing management from your IT team.
Clients on an AMC contract receive priority on-site response. GS IT engineers are Dubai-based, so same-day or next-business-morning attendance is the standard for critical failures. Quarterly preventive maintenance visits under AMC also reduce the likelihood of faults occurring close to high-priority events.
If the room is used for whiteboarding, training, or multi-presenter sessions, go with interactive conference room display solutions. If it's purely for video calls and content viewing, a standard commercial display is sharper and cheaper. We'll tell you which fits based on how the room actually runs.
Yes. GS IT conducts a technical audit of the existing installation, documents all hardware and configuration, and brings the room under our AMC. Where meeting room technology is outdated or incorrectly configured, we provide remediation options and costs before assuming ongoing responsibility for the system.
Enterprise wireless meeting room solutions like presentation systems from Barco and comparable vendors support network segmentation, guest isolation, and encrypted transmission. GS IT configures them on a dedicated VLAN to ensure presentation traffic does not travel across the corporate network.
A single room with an approved design typically takes three to seven business days, covering hardware delivery, installation, and full commissioning. Multi-room projects are phased and scheduled to avoid affecting adjacent spaces or business operations during working hours wherever possible.
Get Started
Book a Room Consultation
Tell us about your rooms and pick a date. A GS AV engineer will review them with you and recommend what each room needs.
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01
We call you back
Within 60 minutes during working hours
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02
We review your rooms
On site, or from a floor plan and photos
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03
You get a room-by-room plan
Equipment, layout and a clear quotation
Prefer to talk now? +971 4 578 6518 · hello@gs-it.ae
Request a Call Back
Let’s discuss your IT support needs
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Address
GS IT (Global Surf IT Infrastructure)
SIT Tower, Dubai Silicon Oasis
P.O. Box 13653, Dubai, UAE -
Working Hours
Monday - Friday : 8.30am to 5.30pm
Remote Support : Available 24/7
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Call Us
+971 4 578 6518
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Mail Us
hello@gs-it.ae